A calendar file
Put the session into their calendar at the moment they register.
Webinar guide · Updated 5 November 2026
How to increase webinar attendance.
To increase webinar attendance, make it easy to say yes and hard to forget: a short form, a calendar file in the confirmation, reminders the day before and an hour before, a time that suits your audience's timezone, and a replay or just-in-time session for people who can't make it.
No credit card
Free plan
Cancel anytime
flaxxa.com / product / webinar / features
Capabilities
Everything Webinar ships with.
◉
Six webinar types
◇
Registration and reminders
✦
A room that engages
⌬
Recording, analytics and API
The full feature list→ Start free
01 / 05
Why do people register and not attend?
Most no-shows meant to come. They registered days earlier, the webinar never made it into their calendar, something else came up at that hour, or they planned to watch the replay instead. Each reason has a fix.
02 / 05
What actually raises attendance?
Reminder timing
A reminder the day before and an hour before, and one as you start.
A short form
Name and email; each extra field costs sign-ups.
The right time
Pick a time in your audience's timezone, or offer several showtimes.
Less waiting
Just-in-time sessions start minutes after sign-up.
A reason to be live
A live Q&A, a handout or an offer only for attendees.
03 / 05
When should you send webinar reminders?
Send the confirmation straight away with a calendar file. For a webinar a week or more ahead, add a reminder a few days before. Then remind people the day before, an hour before and as you start. Afterwards, send the replay to everyone, with a different message to those who missed it.
04 / 05
What should you do with no-shows?
- Send the replay within a day, while interest is still there.
- Offer the next showtime, or an evergreen version they can join at any hour.
- Keep their follow-ups separate from attendees', who need a different next step.
05 / 05
How does Flaxxa Webinar help attendance?
Every registrant gets a confirmation with a calendar file. Live webinars send reminders about an hour and ten minutes before the start, and you can add any reminders and follow-ups you like, sent only to people who missed it, left early or finished. Evergreen showtimes and just-in-time sessions mean there is always a session soon.
FAQ
Webinar attendance: common questions
It varies a lot by audience, topic and how far ahead people registered. Track your own rate over time and test changes such as reminder timing or session times.
Put it to work
Webinar features for this
Webinar reminders
Automatic webinar reminder emails: a confirmation with a calendar file, reminders before the session and follow-ups after it, sent by who attended.
Just-in-time webinars
Just-in-time webinars start a set number of minutes after each person registers, five by default, while interest is high, with offers on cue.
Registration pages
Build a webinar registration page in your brand with templates and custom fields, embed the form on your site, and send confirmations and email reminders.
Get started in minutes
Try Flaxxa Webinar free.
Start on the Free plan, no credit card needed.
Free plan · No credit card · Cancel anytime