Check the status
See who has opened the link and who has signed.
Sign guide · Updated 5 November 2026
How do you send a document for signature online?
Upload the document to an e-signature tool, place a signature field (and any dates or initials) for each signer, add the signers' names and emails, choose whether they sign in order or all at once, and send. Each signer gets a link, signs in their browser, and everyone receives the signed PDF when the last person has signed.
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Fields where you want them
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How do you prepare a document for e-signature?
Start from a final PDF. Changing the wording after people have signed means starting again, so agree the text first. In Flaxxa Sign you can upload a PDF or write the document in the app's editor, where a signature block you drop in becomes that signer's exact signing spot.
Then place fields for each signer: a signature, initials on pages that need them, the date, and any text or checkboxes they must fill in. Mark which fields are required.
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Should signers sign in order or all at once?
Use a sequential order when one signature depends on another, such as a client signing before your director countersigns. Each person is asked only once the previous one has signed. Use parallel signing when order doesn't matter and you want it back sooner. Add anyone who only needs a copy as a CC recipient.
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How do you follow up on a document that hasn't been signed?
Send a reminder
Nudge the people still waiting, with the same link.
Set an expiry
Give the envelope a deadline so old links stop working.
Void if it's dead
Cancel an envelope that's no longer needed so it can't be signed.
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How do you sign a PDF yourself?
When you're the only signer, you don't need to send anything. In Flaxxa Sign, Sign a document opens a PDF from your device or your workspace Drive, lets you place your saved signature where it belongs, and then you download the signed file, keep it in Drive or email it on.
FAQ
Sending for signature: common questions
Save it as a PDF first. Flaxxa Sign accepts PDFs, or you can write the document in Sign's own editor.
Put it to work
Sign features for this
Send for signature
Send documents for e-signature: upload a PDF or write one, place fields per signer, choose sequential or parallel signing, countersign and send.
Tracking
Track every envelope: draft, sent, in progress, completed, declined, voided or expired. See who's still to sign, send a reminder or void it.
Templates
Save a prepared document with its fields and named roles as an e-signature template, then fill the roles with names and emails and send it again.
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